How To Make/Create a Letter in Microsoft Word [Templates + Examples] 2023

A letter is a written or digital message conveyed from one person to another. It is a method of communicating thoughts, information, ideas and emotions and can be personal and professional in nature.

Build a Letter in Microsoft Word – Step-By-Step Instructions

One of the best ways to compose a letter is by using Microsoft Word. This popular word-processing application has been around since the 80s and it has all the features that can help its users prepare any kind of personal and business document including letters.

Step 1: Look for a Letter Template

Visit Template.net and look for a letter template that you can use. The website has a large collection of letter templates that can be used for any occasion.

Step 2: Select a Template

To select a template, just click on the image and you will be redirected to a page similar to the one shown above. On this page, you have better access to the template, where you can fully view the template’s layout.

Step 3: Choose Word as the File Format

Then on the right side of the template, click on the ‘Word’ button to download the file.

Step 4: Edit the Title of the Document

If you are writing an academic or business letter there are several instances that the header or a title is written on the letter. This is usually found on the uppermost and middle sections of the document which also has a slightly different font size than the rest. When using Microsoft Word, you can change the text font size by clicking on the ‘Home’ tab.

Step 5: Write Down the Letter

The main content of a letter begins with a salutation or greeting, followed by the body of the letter where the main message is conveyed and ends with a closing and the sender’s signature. Make sure to use readable font so the letter is easily understood by its recipients. You may find this option by clicking on the ‘Home’ tab on the menu bar in order to choose a font style. 

Step 6: Save the Letter

After you have finished writing your letter, don’t forget to save the changes. To do this, click on the ‘File’ tab and you will find the ‘Save’ button (to automatically save) and the ‘Save As’ button (to rename the file or save the file on a different location) on the context menu. 

Letter Templates & Examples

Letters provide a tangible and personal means of communication, allowing the sender to express their thoughts and feelings in a thoughtful and considerate manner. They have been an important form of correspondence throughout history and continue to be used today, despite the use of digital technology.

School Leave Letter Template

A school leave letter is used when a student needs to take a leave of absence, especially for a long period of time. The template comes in different file formats that users can choose from.

Informal Letter to a Friend Template

Use this informal letter-to-a-friend template to send messages to friends and acquaintances. The template comes with a ready-made layout that can be easily edited to make it more personalized. 

Email Cover Letter for Job Application Template

An email cover letter for a job application is a type of cover letter sent via email to an employer which expresses the applicant’s interest in the job. The letter should be tailored to fit to match the requirements of the position.

Job Resignation Letter Template

When resigning it is important to submit a job resignation letter to your employer. Doing so allows for a clear and professional transition, maintains good relationships, and ensures a record of your intentions and departure details.

Sample Letter of Intent Template

A letter of intent (LOI) is a formal document that outlines the intentions and proposed terms of a business transaction or agreement between two or more parties. It serves as a preliminary agreement or a starting point for further negotiations, often preceding the drafting of a formal contract.

Sick Leave Letter Template

A sick leave letter is a document written by an employee to their HR department. It is a formal way of requesting a leave of absence especially for a long period of time.

Simple Friendly Letter Template

Anyone can use this simple friendly letter template to write an informal letter to family, friends, or just about anyone. This ready-made template will help you compose a well-crafted letter.

Formal Rejection Letter Template

A rejection letter is a written document that is sent to inform an individual or organization that their application, proposal, or request has been unsuccessful. It is a professional way of notifying someone that their submission or candidacy has been declined.

School Admission Letter Template

A school admission letter plays an important role in the admissions process as it formally communicates the acceptance to the applicant. It is a positive and congratulatory communication sent to notify the applicant of their successful application and admittance to the school.

Charitable Donation Letter Template

A charitable donation letter can be used in both ways, to thank the donor for their donation or as a way to express your desire to donate to the organization. Whatever the purpose it may serve, you can use the template as a guide when you start preparing the letter.

FAQs

More in Documents