10+ School Clearance Form Templates in DOC | PDF

Jul 10, 2020

School clearance forms consist of different requirements that a student must complete before proceeding to the next grade level. Apart from letting you proceed to the next level, it is also a requirement before graduation. These said requirements are going to guarantee that you are indeed eligible for the next grade level or graduation.

Other varieties of school clearance forms are medical clearance forms, athletic clearance forms, activity clearance forms, and many more. These varieties serve different purposes and they are used when the need arises. Most of the time, forms are used for authorization, wherein the parents are asked for consent if they will allow their children to partake in a school activity.

What Is a School Clearance Form?

A school clearance form is a type of form that displays the requirements that a student needs to comply with to be considered as cleared. School clearance forms come in different forms—event clearance forms, attendance clearance forms, medical clearance forms, school activity clearance forms, athletic clearance forms, and many more. Once a student has been cleared, then he or she is free to perform a certain task.

Types of School Forms

School forms vary according to their purpose. Here are the types of school forms that you should be aware of:

1. General Information Forms

This type of simple form is for record-keeping purposes. It asks for a student’s personal information such as their name, address, age, nicknames, phone numbers, and parent’s information. These are normally kept in the principal’s office and may come in handy should the need arises.

2. Emergency Contact Forms

This form is self-explanatory. This form is to be filled up by the students in case of an emergency. What this form entails is the contact details of the parent or guardian to be notified in case of an emergency. Contact details such as their phone numbers, office numbers, and their addresses.

3. Medical Forms

Medical forms consist of the medical background of the student. This sample form includes medical history, current and previous medications, previous operations, allergies, current and previous medical conditions, medical insurance, name of doctor/s, and the preferred hospital.

4. Authorization Form

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How to Create a School Clearance Form

School clearance forms are easy to make. They are prepared by school heads and improved as time progresses on. To make your school clearance form, we have compiled tips below:

1. Use Historical References

It is difficult to make a school clearance form without a historical reference. For the easier and convenient making of your printable form, use your previous school forms as reference. You may have the option to copy everything from the reference, but modify it to fit your current situation. Also, do not forget to update the teachers’ and the school administrators’ names.

2. Consult with Teachers and School Administrators

Teachers and school administrators alike know what requirements the students need to comply with. Coordinate with them regarding the contents of the clearance form. Also, the contents of your form should follow a logical format.

3. Indicate the Purpose of the Clearance Form

Your form’s content should be aligned with the purpose of your clearance. Misaligned contents make it confusing for the students. Indicate the name of the clearance form at the topmost middle part of the form. Always keep it in mind to take note of your form’s purpose to make its content relevant.

4. Ask for Personal Details From the Student

These personal details include the student’s name, grade level, section, age, and school. In some cases, such as a medical clearance form, the parents’ information is required. This is to assess the medical background/complications of the parents that the student may have possibly inherited.

Personal details provide a piece of comprehensive information about the owner of the clearance form. Do not forget to indicate the end of the form that the personal information provided will remain confidential.

5. Double-Check the Clearance Form

After the necessary elements have been accounted for in your form, don’t forget to double-check the form. Check for the accuracy of the spelling, grammar, and the names of the school teachers or officials involved. Make sure that the form is complete in its essence. After double-checking, have the clearance form checked by the school administrator for the official distribution.

Keep the clearance form for future use or as reference. You may keep a softcopy or hardcopy of the document. Don’t forget to file the forms to avoid misplacement.

In conclusion, forms, all types, serve as an important tool when relaying information from a student to the school. These are kept by the school to determine the current status or personal information of the student. Forms become useful especially in times of emergencies because they provide the information that is essential for the school. These forms should be created according to their purpose.